When it comes to time management, there are many tips to help you become a more effective time manager. The most common tip is using a to-do list to keep track of your progress and to help you remember what needs to be done. A to do list is also a great tool since with everything written down, your mind can focus on the task at hand without having to struggle to recall the other important tasks of the day.
But while the to-do list is a great tool for productivity, it is not enough. The tasks outlined in it are also important since they determine if you are going to be more productive or less productive. In an ideal world, more work equals more productivity but in the real world it’s just the opposite. It is possible for someone to be busy doing nothing. A lot of times doing less is better, it helps you focus and it takes away the overwhelming feeling you get when you have an overloaded to-do list.
In this article I want to give some pointers on how to structure your to-do list for a more productive day and if you are not a fan of the to-do list, these pointers will still apply to ensure that you become a more effective time manager.
Time management is about having more control over your time. However, even with this being the case, you can’t use up all your time in the day. So it is essential to know your time whether morning or evening and use the pointers to help you get more work done. Let’s get started.
Do the important tasks first
If you are a student, then school work falls into this category. If you are working, then work projects fall into this category. Think of this as the biggest task for the day. By completing it, you take away the most stressful task of the day leaving you with the easy tasks to handle. It also helps you create momentum which will help you complete other tasks within the day.
Some people may think that sleeping less may give you more time to get things done but in the end it works against them. If you go for too long without rest, your productivity will decline. A good night’s sleep helps you stay focused and gives the body and mind the necessary rest to help it function optimally. So don’t underestimate the value of sleep, more on this in the article sleep the cornerstone of success.
It is said that if you don’t have time for something or someone, then they are not a priority. The next time you don’t feel like doing something, instead of saying I can’t do it, try saying it’s not a priority and see how this changes your perception of it. Something being a priority means it’s important. Imagine you are at the office working then you think about a photo you saw on facebook that you were tagged in. in most cases you would decided to log in to facebook as a “break” from work yet in real sense it’s just a distraction. Prioritizing in this case means continuing with your work and checking on facebook later.
This doesn’t mean get a gym membership nor do some pushups at work. Stretching at this point is enough. Think about how much time you spend seated. After completing your tasks for the day or the hour, stand up and take a walk. Stretch to help you relax your muscles. This helps you become more relaxed as you prepare for the next task. Exercise also helps boost energy levels in your body and also clear your mind to help you stay focused through the day.
Like I mentioned in this article, it is possible to be busy doing nothing. Doing less means doing the things that matter. When you have a big list of things to do, analyze them and look for the things that may be important and need to be done. Do less to create more value rather than doing too much to no end.
At the end of the day, find some time for yourself and just reflect on what you may have achieved during the day. Find sometime for stillness and relaxation. This will help reduce anxiety and make your work more pleasurable. I hope the pointers above help you become a better and more effective time manager. So the next time you find yourself buried in work, list your tasks down and try to implement the pointers above to help you lessen the load for a more productive day.
Have a great day ahead 🙂